Tuesday, August 31, 2010
Just In: Gmail Introduces Inbox Priority
Posted by Sundeep Kapur | Tuesday, August 31, 2010
Gmail has introduced a new way for its users to combat spam and unwanted emails called ‘Priority Inbox’. This new feature is currently in beta, but will be rolling out to its users within the next week.What is ‘Priority Inbox’?
Priority Inbox is a way to organize a Gmail inbox using the user’s interactions to decide whether an email is important or not. Gmail will automatically categorize emails into three sections, “Important and unread”, “Starred” and “Everything else”, depending on a number of factors.
Priority will be given to those who are emailed the most, emails that are opened and replied to and those that the user choose to increase priority for. Gmail users can also decide which emails they want to increase or decrease priority on.
What does it mean for Email Marketers?
The new feature may impact Gmail open, click and conversion rates if the emails are missed in the Inbox due to the new categorization structure. To overcome this new challenge, marketers need to make sure they are sending timely and relevant emails that users want to receive. Segment out your Gmail recipients and include a customized message to tell them to make sure and give priority to your emails so it doesn’t get lost in the Inbox.
For more information about ‘Priority Inbox’, read the Gmail blog.
You Have to Operationalize Your Segmentation
Posted by Sundeep Kapur | Tuesday, August 31, 2010
Many organizations have plans in place on how to segment their consumers & most of these organizations succeed in putting their consumers into segments. The two key challenges are to make sure that you have made the right assumptions as you build segments & very importantly that your segmentation strategy is operational. Having an operational segmentation strategy means making sure that the segments are working correctly.Here are a few checkpoints & examples to make sure that things are being done correctly:
Monday, August 30, 2010
Segmentation Snafus
Posted by Sundeep Kapur | Monday, August 30, 2010
A good friend of mine was two nights away from achieving 'super-elite' status with a particular hotel chain. He checked into the hotel only to be banished to the basement. When he checked out (two days later) his invoice welcomed him to the 'super-elite.' Sadly he was acknowlegded by a computer and not by people.A major financial institution took time to segment out their super elite. They created very compelling offers for these people. The men got cuff-links, women got scarves, & the address labels for the package that was mailed was hand written. The FI wanted to get the attention of the recipient and an in person meeting for their investment officers. Very stylish & elegantly done. When they designed the letter, the salutation placeholder read, 'Dear Rich Bastard.' Unfortunately when the final letter was printed it still read, 'Dear Rich Bastard.' The customers found out first!
My son (18) signed up to receive emails from a electronic game company. The first few emails were targeted and incredible. We purchased things from them. He is now getting offers that are more appropriate for a kindergartner. (We have no one at home that matches that profile.)
Friday, August 27, 2010
Can your consumer read & understand your policy?
Posted by Sundeep Kapur | Friday, August 27, 2010
Yesterday's post talked about the content in your privacy policy and the need to keep it up to date; today's post focuses on the internalization of your objectives regarding email (and eCommerce) with your team and recipients.Thursday, August 26, 2010
How to update your Privacy Policy
Posted by Sundeep Kapur | Thursday, August 26, 2010
When was the last time you read your Privacy Policy? My recommendation is to treat it like a dairy product, keeping it fresh eliminates a world of problems. Here are a few points to help you update or overhaul:1) He Tells a Friend… She Tells a Friend – Many subscribers worry about residual signups as a result of enrolling; alleviate this concern by stating that you don’t send unsolicited messages, SPAM or unwanted email. State that you send transactional information and messages you believe will benefit the recipient. If there are partner sign-ups (i.e. your parent company), list them.
2) You’re Outta Here – Detail your unsubscribe policy, state that recipients may unsubscribe by clicking a link or by mailing, faxing, calling or emailing a request. Include an escalation path and state the number of days it may take to fulfill requests, this covers you in the event that you’re not processing the unsubscribe requests immediately.
3) Hey, look over there! – If you link to other sites (in your emails or from your site) note that you do not (cannot) control the content on that site or their Privacy Policy. Also state that you will try your best to provide the recipients the best possible information.
4) Pay Up – If you accept credit cards, detail your process or Secure Socket Layer (SSL); state whether or not you are PCI Compliant (you better be) and how you protect the information both internally and externally (then make sure you do).
5) Keep Current – Tell users how they may update information through your site or other channels.
6) That’s the Law – Inform recipients that while you will make every attempt to keep their information private, you are legally obligated to assist in certain processes and under certain situations you may need to disclose their "private information" to comply.
7) Is Your Address Correct – Be sure to provide contact information, an address, phone number and/ or an email address – regularly audit the process to make sure it’s working.
8) Here Ye, Here Ye – Include notice that there will be updates and tell them how you will let them know about these changes – be careful, because if you tell them you will notify them in writing, you have to. The easiest way to do this is to state that you will list the changes on your site and provide a 30 – 45 day notice before the changes to privacy policy go into effect.
9) Keep Current – One of the top considerations is the "freshness" of your privacy policy, review the policy every quarter (minimally) and update it with the statement: THIS PRIVACY POLICY WAS LAST UPDATED ON DATE. This keeps your policy current… regardless if anything else changes.
10) Legal Eagles – Remember these are global suggestions, your company has hired experts to protect you… use their expertise!
Wednesday, August 25, 2010
30 Do's & Don'ts to Engage the Email Recipient
Posted by Sundeep Kapur | Wednesday, August 25, 2010
Last week, I had an opportunity to participate in panel discussion on email marketing best practices. The workshop was part of a day long event hosted by the Email Experience Council (eec). Jeanniey Mullen (founder of the eec, not pictured on the left) the CMO of Zinio & VIVmag moderated a discussion amongst us to look for nuggets of best practices. The two other panelists included Aaron Smith from Smith - Harmon (now a Responsys company), & Debbie Kane from Active Interest Media (Yoga Journal is one of their publications).As Jeanniey kicked off our discussion, she talked about the fact that reading emails became much easier. Our consumer has real time access to our messages across multiple channels - the smart phone, computer, e-readers, & kiosks - plus our consumers can access the information in near real time. What is also interesting to note is that digital readers of all kinds offer color, expansive content, video, & are extremely mobile. As we think about design, we need to consider all of these factors to design our messages.
Perhaps the most significant aspect is to realize that the same message can be opened across multiple devices. We need to make sure that we are not cluttering the smart phone, or making the larger PC look skimpy. Most importantly, we need to think about the concept of continuous engagement.
Debbie highlighted her five do's as - 'Test' the message, 'Analyze' the results, use 'Web Designers,' have a clear 'Call to Action,' & keep important stuff 'Above the Fold.' She emphasized taking the time to test & analyze results as we put together campaigns. The key consideration was to make sure that the email design was not just a direct mail piece that was converted - she saw clear differentiation in results when an effort had been made with web designers.
Aaron highlighted his five do's as - check your 'Preview Pane,' see how the email looks 'Rendered,' create an iron clad 'Process,' run a 'Test' with every send, & focus on the 'Three Fundamentals.' The three fundamentals were - 1 - what is this email about? 2 - Why do my subscribers care? & What do they do about it? Aaron wanted us to think about how our emails would be rendered if the images were to be turned off.
My five do's were - think about why the consumer should 'sign' up for the email, using intrigue to engage the consumer, tracking both what people 'do' & 'do not do,' run subject line 'tests,' & using social media to 'drive up' open rates. The two fundamentals I stressed were to have a plan - the best way to have a clear mission is to ask yourself (and your team & your customers) as to why one should sign up for the email program. The other key thing was to leverage interactive social media content to drive up engagement within emails.
Aaron's five don'ts were quite thoughtful. He wanted you to make the un-subscribe process 'uncomplicated,' not to say too much with 'one' email, not let email become a 'silo' channel that doesn't pay attention to what the other channels are doing, think about the 'landing page,' & keeping in mind that what works today may not work tomorrow (or vice versa). I really like the way Aaron emphasized the landing page as that is the consumer destination - we need to think in terms of steps - about guiding our consumer to a landing page where we can try to persuade them to do more. If we do this right, our conversion will go up dramatically.
Debbie is an extremely busy marketer. She is trying to get a lot out as quickly as possible. Her don'ts were - not to assume something 'works,' not to 'overcomplicate' the email creative, don't 'over-mail' the list, don't 'under-mail' the list, & she then re-emphasized the importance of not just using a print piece for email success. The best way to find the perfect frequency is to use a control group to see how that group responds. If you would like a paper on how to come up with an ideal frequency send me a note.
My five don'ts were about not ignoring 'reports' or your 'front line,' about not over-mailing your 'non-responders,' about having concise & intriguing 'subject lines,' about making sure that you don't forget a 'call to action,' & about the importance of being 'timely.' I even suggested making a deliberate mistake in your copy and rewarding the first employee to find that mistake. This way you raise the awareness of your campaigns, solicit good feedback, & usually find other unintentional mistakes.

Jeanniey summarized our discussion best when she spoke about the impending arrival of so many different new devices & how consumers were intuitively adopting these devices. She wanted us to be 'email ready.' Big emphasis on testing, big emphasis on design, & a big emphasis on user experience.
All 30 tips are available on the eec blog @ 30 Do's & Don'ts.
Jeanniey (the real Jeanniey Mullen pictured to the right) stressed the importance of not only testing how your emails looked across multiple devices (and browsers), but she talked about the value of testing different offers to see what could drive better results.
Many thanks to the eec to pull this event together. If you are looking for a place to learn more about email marketing, network with you peers, & share best practices join us at the Email Evolution Conference 2011. More information can be found at EmailEvolution.org.
Tuesday, August 24, 2010
Designing the perfect 'Welcome Message'
Posted by Sundeep Kapur | Tuesday, August 24, 2010
As a marketer it is easy to focus on the 'normal' email campaigns, these are the ones that you most recently perfected, received management buy-in and the ones with current response data. Odds are you’re planning a couple weeks in advance too, never looking too far back so it becomes easier and easier to forget the welcome campaign that you created a while back… or inherited from your predecessor.These welcome campaigns may be years behind your current design work or they could be doing only part of their job. Think of the campaign(s)) as your first impression, it’s the best chance you have for the recipient to add you to their safe sender list; your chance to highlight something they may have overlooked while on your site or simply introduce them to your full experience – either through a purchase, survey or social media offerings.
Evaluate these campaigns often; make sure they are serving your organizations needs:
· Show recipients a sample of what to expect
· Provide them with important information (something that will want them to keep your email for a while)
· Collect information from them – i.e. a simple survey (fill-in from the registration page)
· Push them toward other items – cool/ underappreciated part of your site or social media outlets
· Generate sales – this could be your best chance to convert!
· Don't think about just one campaign - plan a series of welcome campaigns, perhaps two to three messages to your new prospect become part of your family
· Mix it up – drive your campaigns to them through mobile, social, & email.
· Most importantly, remember to message them right away.
You need to use this first impression to start a dialogue with your consumers, it is the best way to learn about them, it is the best way to communicate, it is the best way to market - all towards creating interactive conversations.
Monday, August 23, 2010
False Advertising?
Posted by Sundeep Kapur | Monday, August 23, 2010
Your email program is supposed to engage the recipient. A welcome message in real time, intriguing subject lines, & good content keeps the email engagement cycle going with the consumer. The challenge is that many companies are trying to expand relationships with their consumer and make some 'deliberate mistakes' in their communiqués.Here are five that I would like to share with you.
Subject Line: Your news personalized…
Really, I never really did personalize what this news portal offered. In fact, the only reason I set up an account with them was to get a copy of my free birthday horoscope. I never told them about sports, or business, or the type of news. Yet my email had news articles that had nothing to with any of my interest. What was worse was that they didn't even include my horoscope.
Subject Line: We miss your online orders - & we want you back
I received this message from a place that sells food online. While I have signed up to receive their emails, I have never ordered online. What is interesting is that I have ordered from their 'store' but it would be impossible for them to associate the email id with my in-store contact information. When I questioned their store about the email message I was told that they were trying to be 'inclusive' and make everyone part of their 'family.'
Subject Line: People who bought table cloths also bought…
Yes, we did purchase table cloths for our formal dining table. We purchased two different table cloths and the company knows that we have a table that can seat eight. I opened the email in eager anticipation to see what other accessory they were recommending - I expected table mats, chair covers, perhaps table accessories. The body of the email offered us a wide selection of wind chimes! Wind chimes! Were they expecting us to blow the wind chime to get served?
Subject Line: Your subscription is about to expire
Intrigued, I opened the email to read the following copy. We recently mailed (direct mail) you a subscription offer to 'Magazine.' Our great offer to you is about to expire. How can an offer become a subscription? Where did they find my email? And how do I un-subscribe from something I didn't subscribe to?
Subject Line: Welcome to our newsletter
Impossible is what I said. I expressly remember having ordered a graduation gift for a colleague. I had put in my email id for the order confirmation & expressly unchecked the box to receive their email newsletter (full of discount coupons, great deals, & timely information). I was even impressed when I received a confirmation phone call from them about the order. Once again, I was asked and I declined the 'valuable newsletter.'
We need to be quick to get the consumer who signs up on board with our newsletters, but we also need to be careful about what we are sending them. The examples above range from a 'false' sign up to mailing of incorrect offers, or the company making assumptions about them knowing what they think I am interested in.
Isn't this False Adverting?
Wednesday, August 18, 2010
13 Resolutions for an Email Marketer
Posted by Sundeep Kapur | Wednesday, August 18, 2010
Here are a thirteen resolutions for every email marketer. Every one of these are absolutes and will help with our programs.Tuesday, August 17, 2010
Social Media: Rules of Engagement
Posted by Sundeep Kapur | Tuesday, August 17, 2010
You can't just go and buy a social media program! And you certainly cannot be successful with a half hearted approach to social media either.You can do well by building your email & direct marketing programs off your social engagement strategy. Build relationships first, then strive towards 'selling the consumer.'
Monday, August 16, 2010
17 Hot Issues Facing Email Marketers
Posted by Sundeep Kapur | Monday, August 16, 2010
Most email because it is cheap & quick. A few email because messages can be tracked & personalized. The email elite leverage this channel to create one on one dialogue that can drive people across channels. Yes, email is emerging as a very powerful and effective way to communicate with consumers.As we talk to marketers, here are 17 key issues that keep email marketers awake at night:
Wednesday, August 4, 2010
Once Again: Don't Sell Past the Close!
Posted by Sundeep Kapur | Wednesday, August 04, 2010
Congratulations! You have just converted the prospect into a customer. You have convinced them to purchase a product or a service. You proceed to thank them for becoming a customer. You also decide that it is time to up sell them with offers that are relevant.Timely emails are awesome - email marketers know that transactional emails have higher open rates, and usually have a higher rate of conversion as the customer is already in a buying mood. A few businesses do a great job in the further up-sell. Most do nothing at all. There are others that actually help 'un-sell' the consumer resulting in the original order or service being cancelled - the customer is back to becoming a prospect and the pursuit continues.
While some do a great job selling an extended warranty after the purchase, a few have lost the sale by reminding the new customer about the 'two month money back guarantee' or an upgrade to something else or the 'free trial being extended.' Worse yet, some organizations welcome the first time buyer into an open forum without really checking the content on the forum. The new customer is faced with more options, gets an opportunity to meet dissatisfied past buyers, & at times just waits for a better deal.
Tuesday, August 3, 2010
Five Ways to Grow Your Business (Now)
Posted by Sundeep Kapur | Tuesday, August 03, 2010
You can drive up your interaction by growing your reach and also increasing your engagement effectiveness when you can get your consumer to pay more attention to what you are presenting to them. It doesn't matter if you are a financial institution or a retailer or anyone in between - trust, engagement, & relevance will drive an increase in interaction.Monday, August 2, 2010
Welcome to the 2010 Panel of Peers
Posted by Sundeep Kapur | Monday, August 02, 2010
For the past 11 years we have had the privilege of hosting an interactive learning event - The Panel of Peers. We invite people who affect consumer marketing to participative in a discussion around best practices.It is a discussion around how best to engage consumers leveraging both digital & traditional channels. The interaction is spontaneous as peers chime in to share their personal brand interactive experiences.
This Panel of Peers gathering facilitates a level of networking & idea exchange that is far more effective than any class, workshop, or seminar I could ever go to. It is how many of us learn - so we can better engage consumers across channel. We use these ideas to enhance our communication strategies, and to help create interactive conversations with those they serve. This is direct feedback from people who participate.




